MINUTES OF THE MEETING
January
26, 2014, Bantayan Park, Bago City
The first
meeting for the year 2014 started around 3:30 PM. The following were in
attendance:
1.
Dennis
Madrigal
2.
Gershom
Elican
3.
Remia
Serva
4.
Teresa
Lamata
5.
Ma.
Theresa Carbonilla
6.
Melchor
Bolaños
7.
Abcde
Makilan
Presided
by the Interim Chairman Gershom Elican, the following were issues discussed during
the meeting:
1. Reunion
2013 Evaluation Report.Using the format below, the conduct of the Annual Reunion 2013 held last
December 30 was deliberated and assessed and suggestions for improvement for the
next reunion were offered.
AREAS
|
ASSESSMENT
|
RECOMMENDATIONS
|
ATTENDANCE
|
The 2013
Annual Reunion had a total of 111 participants, a little bit lower compared
to last year’s attendance (121). The small decline in numbers was due perhaps
to the early departure of those working abroad ahead of the scheduled
reunion. Many of them were able to attend last year’s reunion. Nevertheless,
the number of attendees was impressive despite the difficulty because we were
able to gather many participants compared to other groups/batches that also
held their annual reunion.
|
Increase
the number of attendees by reaching out and encouraging section officers to
inform and invite their respective classmates to the 2014 reunion.
|
DOCUMENTATION
|
There
were enough photos and videos taken during the annual reunion as seen in the
Facebook Group. However, since not all who attended and were Facebook users,
they could not access the photos and videos of the activity.
|
Print
hard copies of selected photos of the reunions and put them in an album for
everyone to see and reminisce the memorable moments of our annual reunion.
|
DOOR
PRIZES
|
All door
prizes were donated. For this year, we had enough door prizes for everyone
who attended.
|
If there
will be an extra budget, there’s a suggestion to add more door prizes in the
next reunion. And if possible, we can suggest to the donor what items to give
for the door prizes for variety.
|
FOOD
|
The food
was really good. Everyone was able to eat and enjoyed the food. There were leftovers
which were shared to those interested to bring home some after the activity.
The food distribution was very organized compared to last year’s reunion.
|
Continue
the good practice and keep improving our effort for food preparation and
serving.
|
GAMES
|
Everyone
enjoyed the games. There’s a better participation of batchmates due to
pre-grouping, except for the minimal participation of the boys in the games.
|
Continue
the pre-grouping of participants and come up with new and exciting games.
|
MEETING
|
The
meeting was successfully conducted and important issues were discussed by the
officers together with the assembly. There was no Treasurer’s Report for
updates on the financial condition of the group.
|
Present
the Treasurer’s Report during the Annual Reunion.
|
MOTORCADE
|
It was
delayed due to the late arrival of the Police Traffic Enforcer. As observed,
there were more cars and tricycles that joined in this year’s motorcade.
There was also an observation that we really gathered more participants to
our reunion compared to other batches holding their respective reunions. This
may be the result of our resolve not to collect any registration fee from
those attending the reunion.
|
Invite
more participants to join in the motorcade and follow-up/facilitate the
Police Traffic Enforcer.
|
PROGRAM
|
The
program was very okay, very organized. Thanks to our invited host, Bombo Jaz
de Jesus-Madrigal, the wife of our secretary. According to feedbacks from
those who attended, she was able to host our program well.
|
Request
impromptu presentation or intermission numbers from each section to add more
fun and surprises.
|
TICKETS/RAFFLE
DRAW PRIZES
|
There
were still uncollected payments for the tickets (112 stubs). It was agreed
that unreturned tickets on or before the grand draw will be considered sold.
As to the raffle draw prizes, we offered the best prizes for the winners,
more than enough for the price of our ticket.
|
Collect
the payments of unpaid tickets. Plan for more exciting prizes for the next
raffle draw to increase more ticket sales.
|
REGISTRATION
|
The ID
thingy for the registration was a welcome innovation. It added more surprise
and enhanced the groupings due to color codes which resulted to a better
interaction and participation among the attendees.
|
Continue
the good practice and improve. A budget will be allocated for our IDs in the
next reunion.
|
T-SHIRTS
|
The
t-shirts were provided free of charge for those who attended the reunion. It
was the cheapest t-shirt price so far the committee was able to canvass and negotiate,
considering the small amount of order we placed. There were some comments
about the color (kalasaw) and design. But since the majority agreed to the
proposed designed by the printer during the meeting prior to the actual
printing of the t-shirts, we can do nothing about the complaints.
|
To
properly get the best t-shirt design and color for the next printing, we
invite everyone to attend the meeting so that we can gather more suggestions
for our t-shirt project next time.
|
VENUE
|
The
venue was very good and appropriate for the activity. We were able to contain
and gather the participants well for more
bonding moments, interaction and participation.
|
The next
reunion to be held in the same venue.
|
2. TAMBAYAN
NG RTNHS BATCH 1992. As
observed lately, there were members in our Facebook Group who do not belong to RTNHS
Batch 1992. As understood, our Facebook Group must be exclusive to members of
RTNHS Batch 1992. However, the name of the Facebook Group which did not
properly specify that it’s for RTNHS-Main (not just any RTNHS Extension Schools
during our time) may have caused the misunderstanding and confusion to other RTNHS
1992 Graduates who wanted to join in our Facebook Group. Another concern was
noted as to who are supposed to invite and add the bonafide RTNHS-Main Batch
1992 to the group. The administrators of the Facebook group should verify the
information of individuals before accepting friend requests to our Facebook group.
To
address the problem at hand, the following were suggested measures:
a) Contact the Manila Administrators of
our Facebook Group and request for possible designation of TWO ADMINISTRATORS
ONLY (representing Manila and Negros Occidental) to carefully verify requests
to join in the group and block or delete those who do not belong to our batch.
b) The secretary to provide the official
list of RTNHS-Main Class 1992 Graduates based from the official graduation
souvenir program to check the authenticity of the names of members in the
group.
c) To give a period of two months to
verify all members in our Facebook group, after which non-members will be
deleted.
3. FINANCIAL
UPDATES. The interim
chairman relayed the financial report prepared by our Treasurer Amafre Genovis
which she earlier posted in our Facebook Group.
As of January 26, 2014, please find
below the financial status of our group:
Beginning Balance (As of December
2012)
|
12,031.00
|
|
|
CASH RECIEPTS:
|
|
Ticket Payments
(As of December 30, 2013)
|
87,600.00
|
Pledges/Donations***
|
41,640.00
|
Total Cash Receipts
|
129,240.00
|
|
|
LESS CASH DISBURSEMENTS:
|
29,000.00
|
T-Shirts & Printing
|
25,593.00
|
Foods/Drinks/Prizes & Others
|
34,988.00
|
Raffle Prizes
|
34,988.00
|
Total Cash
Disbursements
|
89,581.00
|
|
|
Remaining Balance
|
39,659.00
|
|
|
TOTAL CASH ON HAND
|
51,690.00
|
***List of Donors:
1. Anonymous 01 - 14,000.00 (foods)
2. Anonymous 02 - 1000.00
3. Anonymous 03 - 3,675.00
4.
Edwin Tolentino - 1,000.00
5.
Anonymous 04 - 1,000.00
6.
Mr. and Mrs. Robert Maranoñ
- 4,365.00 (USD 100)
7.
Anonymous 05 - 3,000.00
8.
Anonymous 06 - 1,000.00
9.
Anonymous 07 - 5,000.00
10. Anonymous
08 - 2,000.00
11. Lyra Pelinogn
- 1,000.00
12. Anonymous
09- 2,000.00
13. Anonymoous
10 - 1,000.00
14. Jescel
Oquiana - 1,600.00
TOTAL AMOUNT - P41,640.00
4. NEW FUNDRAISING ACTIVITY.
The proposed selling of mugs for fundraising were approved during the
meeting. The mug will be sold at P220.00. As of January 26, we have received
an order of six (6) pieces. For those interested to order, you may contact Gershom
Elican. Orders are subject to the availability of the mugs.
5. SEC
REGISTRATION. The
registration of RTNHS Class 1992 Association Inc. to the Securities and
Exchange Commission in Iloilo City will push through this January 2014. The
documents were already prepared and signed last December 30, 2013 and ready for
filing.
6. ANNOUNCEMENT. Those who have not yet claimed their
T-Shirts last December 30, you may claim them from Gershom during our next
monthly meeting on February 23, 2013
Meeting
adjourned at around 4:17 PM.
Prepared by:
(Sgd.)
SECRETARY
Approved by:
(Sgd.) INTERIM
CHAIRMAN